Investing in a lease administration software is a must to stay on top of your lease portfolio and for efficient ongoing lease management. While there’s no doubt that lease administration software programs are indispensable, things start to get a little tricky when it comes to selecting a lease administration software. Our blog this week discusses the key elements you should consider when choosing a lease administration system.
Compliance
Compliance forms a big part of your lease management process. You need to make sure that your new lease administration software helps you meet the compliance requirements as per lease accounting standards such as FASB ASC 842, IFRS 16 and GASB 87. On the same note, it is important to ensure your lease administration software caters to the different kinds of leases in your portfolio, such as real estate, equipment, vehicles, etc.,
Ease of use
For any tool to be adopted and utilized fully, ease of use is an important factor. The lease administration software should allow you to easily manage every aspect of lease management including lease abstraction, lease audits, critical date monitoring, rent roll, CAM audit and reconciliation, etc.
Reporting and dashboards
Your lease administration platform must be intuitive and flexible. It should support report generation of various kinds, allowing you to make sense of the rich data contained in your leases and lease abstracts, thus bringing more objectivity to the critical business decision-making process.
Import and export functionality
One of the most important elements to consider before investing in a lease management platform is the import-export functionality. It dictates how your data will be shared and in what format. The information from your lease abstracts will be used across various teams in your organization such as Finance, Operations, IT, Accounting, Legal, etc. Before you purchase a lease management software, you need to make sure it is compatible with their data format requirements.
Data storage and security
One of the questions to seek answers to before you purchase a lease administration software is, “Where your lease data will be stored by the lease management platform and in what format?”. For example, is the data stored locally, or on the cloud? What are the security concerns and how are they being addressed by the lease management software vendor? Getting answers to these questions is a must when evaluating a lease administration software platform.
Service and support
Investing in a lease management platform is a big decision. You will be using the platform to store critical business information and will need uninterrupted access to it at all times. Hence after-sales service and support become critical components when evaluating lease management platforms. What kind of support does your lease software vendor provide? What is their availability? Is the service and support free, or will you be charged? It is very important to get these questions answered to your satisfaction before invest in a lease administration software.
Click here to learn more about the top 10 lease administration software programs of 2022.
Rebolease.com, powered by RE BackOffice, Inc., is a premier provider of lease abstraction, administration, audit and accounting services. Headquartered in Pittsburgh, PA, we are a global boutique firm, providing high-quality services to top-tier clients across industry verticals, covering every type of lease and on any lease platform. We are proud to be a trusted partner, for 15+ years, to leading retailers, REITs, property owners/managers, and corporate accounts seeking a strategic advantage. All client projects are performed in-house.